ANDOVER SCHOOL BOARD
ANDOVER ELEMENTARY/MIDDLE SCHOOL
OCTOBER 2, 2019
MEETING MINUTES
6:30 PM

1. ROLL CALL AND CALL TO ORDER:  The meeting was called to order at 6:30 PM by Board Chair, Dean Barker.

Board Present:  Dean Barker, Brian Gilman, Theresa Georges, Adam Jones and Aimee Menard.

Administration Present:  Mark MacLean, Randy Wormald, Robin Heins, Jane Slayton and Judith Turk.

Public Present:  Tina Cotton, Mary Anne Levesque, Arch Weathers, Todd Goings, Charles Keyser, Jim Hersey

2.  MINUTES OF PREVIOUS MEETINGS: 

For the PUBLIC SESSION of September 3, 2019, Aimee motioned to accept the minutes and Adam made the second.  All were in favor and the minutes were approved with no discussion.

For the NON PUBLIC SESSION of September 3, 2019, Adam motioned to accept the minutes and Theresa made the second.  All were in favor and the minutes were approved with no discussion.

3.  FINANCE REPORT:  Brian made the motion to accept the finance report and Theresa made the second.  All were in favor and the report was approved.

4.  PUBLIC COMMENT:  None

5.  BOARD CHAIRPERSON’S REPORT:   Dean and Aimee attended the Meet and Greet for the upcoming contract negotiations with the Andover School District Support Staff.  Dean thanked the staff for their continued efforts.

6.  PRINCIPAL’S REPORT:   Jane spoke about the recent successful Open House, the initiation of the new drop off and pick up traffic pattern, extracurricular activities, the upcoming Homecoming Dance, the unveiling of new parent accessibility in Alma (student data system), the agenda for the staff’s Professional Development Day which will take place on October 11, Judge Broderick’s visit (October 7) and the Blue Ribbon Volunteer Recognition Breakfast (November 1).  She distributed the AE/MS PTO Newsletter.

7.  OLD BUSINESS: 
      A. EFDA School Meal Payment Policy:  Aimee made the motion to approve School Meal Payment Policy EFDA.  Brian seconded the motion. All were in favor and the policy was approved.

8.  NEW BUSINESS:

    A. Budget Committee:  Members of the Andover Budget Committee attended this evening’s meeting to begin preliminary discussions with the ASB regarding anticipated expenses relating to the 2020-2021 school district budget.  Mark MacLean discussed the funds reserved from the 17-18 budget being counted as revenue by DRA rather than an expense so the $200,000 was turned back to the taxpayers at last year’s tax rate setting.  As a result, there is no fund balance from the 18-19 budget.

B.  Medicaid Emergency Rule:   Judy and Mark spoke of a recent emergency ruling passed by the Department of Health and Human Services relating to Medicaid to School Funding reimbursements. 

9.  MANIFEST JOURNAL ENTRIES SIGNING:    Brian made the motion to approve the journal entries.  Adam made the second. All were in favor and the journal entries were approved with no discussion.

10.  SUPERINTENDENT’S REPORT:  Mark spoke of the recent passing of the New Hampshire Budget and the district’s commitment in continuing to be diligent.  He will be attending the Bradley Kidder Law Conference. He recently attended an AEMS faculty meeting to welcome back the staff and to offer any support needed for this school year.

11.  ASSISTANT SUPERINTENDENT’S REPORT:  Randy has continued to assist with technology at AE/MS including upgrading WIFI service and chrome book replacement.  In the upcoming months, the ASB will be presented with further policies to be updated, reviewed and approved.

12.   ADJOURNMENT:  Aimee moved to adjourn at 7:43 PM and Theresa made the second.  All were in favor, meeting adjourned.

Respectfully submitted,
Judith Turk