Condensed from approved minutes:
Chair: Doug Phelps
Attendees: Jeff Newcomb, Chuck Keyser, Jim Delaney
Reviewed and approved CIP meeting minutes from April 28.
Review of Draft Capital Improvement Plan and Related Actions:
Newcomb suggested the Committee contact Emergency Management Team.
Phelps or Marj Roy to make contact.
Fire Fighting Vehicle
New fire fighting vehicle currently planned for 2023 (approximately $350,000).
Newcomb to investigate the prevailing policies governing replacement time frame for fire fighting vehicles. The question is: can the purchase be put off by 5 years totaling 25 years for replacement?
Andover Rescue Squad
Ambulance replacement.
John Kinney submitted a plan containing 3 options. The committee will recommend going with option 1: Continue $25,000/yr capital reserve building with a purchase of a new vehicle in 2020. This option results in no need for the town to take a bond for this purchase.
Road Agent (John Thompson)
Proposal for projects over the next 5 years.
This proposal totaled $1,470,000 and contained items not considered ‘Capital’, such as rock crushing and ditch work. With these items removed the total cost drops to $1,245,000.
Based on the town’s financial realities the committee has recommended spreading the project list out over a 10 year period and breaking the projects into phases to minimize budgeting impacts to the town’s taxpayers.
The next steps for this line item is to receive the recommended order of priority from the road agent.
Review the estimates that were used to generate the inputted project costs.
Town Office Computer Server.
This item has been on the CIP project list for some time with a total cost of $11,000. At the last town meeting a warrant for $6,000 was approved leaving $5,000. needed to complete the funding request.
The committee agreed to recommend that the final $5,000. be included as a warrant article at the next town meeting.
Town Hall Heating
Ventilating upgrade project.
This item has evolved over the last year to include a 4 phase plan to upgrade the building’s systems as well as insulate and possibly include renewable energy features in the final configuration.
No formal information has been submitted to the CIP. Estimated cost and timing of the project are needed to provide a recommendation for this item.
School Building Expansion and Upgrades
Based on an architectural analysis of the Andover Elementary/Middle School and extensive work by a committee to generate an acceptable scope of work, a $3,600,000 project has been arrived at.
Information has been provided to the CIP outlining tax impact based on the town taking a bond for the full amount.
Next steps: The committee would like to see proposed tax rate impacts for 10, 15 and 20 year bonds in the amount of the total cost.
Phelps will invite the Superintendent to the next meeting.
The committee would like a short presentation of the project.
Committee Schedule for 2016:
May through August – Gather and Review Capital Input Requests
September – Completed Evaluation
October – Public Hearing, Review CIP, Submit Completed CIP
The committee agreed to add extra meetings if needed in order to complete the work in time for the budget cycle The next currently scheduled meeting is September, 29.
Respectfully, Doug Phelps