Present:  Marj Roy; Jim Delaney; Vicky Mishcon; Dave Blinn

Others present: Chief Laramie for the duration of the meeting; Doug Phelps; and Neil Delorey.

Road Agent Report

The water is on at the cemeteries and at the Highland Lake beach house as of the Thursday before Memorial Day.

Calcium chloride is being put down on the dirt roads in town. Thompson ran out of the liquid calcium but has ordered more. Although the liquid is more expensive, it is more effective and will last longer.

The maintenance on Tucker Mountain Road is completed. Mr. Raynor, the father of the homeowner where the culvert issue occurred, shared in the cost of taking care of the issue.

The Flaghole Road project will be completed on June 7.

Routine maintenance will continue.

Plains Road: Allstate recommended that Plains Road be redone. This road was completely rebuilt about 20 years ago and has deteriorated. There are potholes and cracks beyond previously sealed cracks.

The proposed cost is $63,040. This includes using Town employees and the Town grader along with some outside contractors. The road will be done in the same manner that Route 11 was done several years ago. The road will be shimmed, the shoulders will be pulled in, and they will fix the drainage to be where it is supposed to be. When it’s finished, Allstate will chip seal and oil it.

Monticello Drive: This road needs to be completely rebuilt. There are drainage issues, with no where for the water to go.

The proposed cost is $80,204. There will be four re-charge basins put into the Town right-of-way. This project will also utilize Town employees and Town equipment along with some outside contractors. All residents who will be effected when the road is being worked on have been spoken to, and all are cooperative.

Kearsarge Mountain and Shaw Hill Roads: These are on the repair list for this summer also.

Agony Hill Road: The water is backing up again where the road passes under the railroad track, just as it did last year. Thompson will stop by the State garage and speak with Brian. This is State property, and therefore the Town cannot repair.

Thompson estimated it will cost about $35,600 for 4,000 yards of crushed stone from the Transfer Station gravel pit. This includes reclaiming the area by grading and seeding.

The savings on using the gravel from the Transfer Station pit for the Monticello Road project is about $119,000.

Thompson will contact Dolores Bare on Plains Road regarding the stone post in her driveway.

Thompson will cut the brush around the Cilleyville-Bog Bridge.

Neil Delorey Complaint

While Delorey was at the Transfer Station, he thought it was rude for a Select Board member to ask Delorey in public if he was a town resident and if he had a dump sticker on his vehicle. The Board thanked Delorey for coming to the meeting with the complaint and told him that everyone is treated equally.

Board Appointments

The Board signed appointment paperwork for the following:

• Conservation Commission: Jesse Schust
• Zoning Board of Adjustment: Jeff Bushey

Schust and Bushey will need to go to the Town Clerk to be sworn in.

Hardship Tax Abatement

Roy read a potential hardship tax abatement policy to the Board. A tentative date of June 24 at 10 AM was set for a work session to work on this policy.

Halycon Island Signage

The Board agreed last year to make the signs simple. After discussion, the Board decided to purchase two signs that say:

• Carry In and Carry Out
• No Dogs
• No Open Fires
• No Overnight Camping

The Board will contact the Highland Lake Protective Association for assistance in placing the signs.

Town Administrator Report

The Fourth of July parade permit has been filed.

On June 4 Roy, Mishcon, and Blinn attended the New Hampshire Municipal Association Conference.

This morning, Roy attended Primex’s Foundry in Concord as a new member. Primex will cover the Town’s property and liability insurance beginning in July. There are a wide range of trainings including simulated training courses that are available and are included in the premiums. Roy encouraged all to review Primex’s Web site and participate in their trainings.

Marilyn Weir from the Northeast Resource Recovery Association contacted Roy regarding a load of metal sent down to Concord on May 25. There was a five-gallon gas container found within the metal container. The Town could be potentially liable. Due to this concern, the Transfer Station attendants can now monitor what is being put into the containers quickly by the use of a golf cart.

Roy is looking for five residents interested in becoming a focus group for developing a noise ordinance in town. There should only be three or four meetings.

Other Business

Follow up on the Transfer Station building concern regarding the falling insulation. After reviewing the issue in the building, the Board determined that there is a roof leak coming from the chimney that leaks onto the heater inside the building causing not only a fire and electrical issue, but a potential slippery floor issue.

The Board agreed to have the chimney sealed to eliminate the leak. Roy will get estimates for repairing and putting up plywood to take care of the falling insulation.

There is a safety concern regarding the recycling items people put to the left of the hopper by the fence. The Board would like Reggie to suggest an alternative place for those items where people will be in a safer area, and the attendants can still monitor what is being put in that area.

Mishcon reported that the Andover Energy Committee is eager to move forward on recommendations for energy efficiency in the Town buildings. An energy audit was conducted five years ago. The committee will come view the building to see where energy is leaking. Then the building needs to be buttoned up before anything else moves forward any further.

The committee is willing to donate an on-demand water heater for the Town Hall bathroom. They are willing to help look for contractors get some bids to it. The Board agreed to allow the Andover Energy Committee to assist the Town with finding contractors and getting estimates.

Chief Laramie brought his concern about the safety of the employees in the Town Hall. Last year, the Board unanimously agreed that two doors would be put in the building, one at the top of the stairs and one at the bottom of the stairs by the conference room. The Board agreed to move forward with the project.