Chair: Doug Phelps

Attendees: Jeff Newcomb, Chuck Keyser (vice chair), Marj Roy, Bill Leber

Draft Capital Improvement Plan Review

From the last meeting, Newcomb suggested the Committee contact Emergency Management Team for any project input. Phelps or Marj Roy still need to follow through with this item.

New fire fighting vehicle is currently planned for 2023 (approximately $350,000). Newcomb investigated the prevailing policies governing replacement timeframe for fire fighting vehicles and found it to be 25 years. In consultation with commissioner Guptill, Newcomb was told the fire department is currently working on a 25-year replacement plan.

Road projects: The committee worked through the current proposal. Phelps reported that a meeting with the Road Agent brought forward the following insights:

• No particular priority is intended for the projects on the list.
• The proposed project costs were budgetary estimates obtained from RD Edmunds and Allstate Paving.

The committee questioned the Plains Road project’s cost, as some work has already started on that road. A new project cost is needed.

A schedule that can be contained in the current Special Projects appropriation will be presented at the September 29 meeting.

Town grader replacement: The committee looked at the project cost and timing of replacement of the Town grader. Although the replacement time is beyond this committee’s 10-year outlook, the committee chose to recommend continuing the $10,000 per year capital reserve contribution.

The grader is in very good condition and should reach the expected 30-year service lifetime.

Town Hall heating, ventilating, and energy upgrade project: Phelps disseminated information received to date. Randall Costa is expected at the next meeting on September 29 to present project details.

School expansion and upgrades: The debt schedule for 10-, 15-, and 20-year terms based on the $3.6 million bond was given to the committee members. Phelps will request that a representative from the School Board or Superintendent’s team come to the September 29 meeting.

The Capital Improvement Planning Committee agreed to add extra meetings if needed in order to complete the work in time for the budget cycle. The next currently scheduled meeting is on September 29.