APPROVED
ANDOVER PLANNING BOARD
MEETING MINUTES
February 13, 2018
Members present: Nancy Teach, Chair; Randall Costa, Vice-Chair; Paul Currier; Art Urie; Doug Phelps; and Dave Blinn, Ex-Officio
Also present for duration of appropriate items: Pat Moyer, Zoning & Planning Coordinator; Peter Sanborn; Jim Delaney, Selectboard; Vicki Mishcon, Selectboard; Marj Roy, Town Administrator; Victor Manougian, Attorney for Verizon; Brian Ross, Structure Consulting Group; Matt Tilden, Dewberry Engineering Inc; and Maryann Broshek, Conservation Commission
Non-Binding Consultation: Peter Sanborn – build a home on Morey Hill Road, Tax Map 21; Lot 524,028 – Class VI Road
Sanborn explained that he would like to construct a residence on Morey Hill Road which is a Class VI road and would like direction on how to proceed. Teach advised that per state statute, construction of a residence is not allowed on a Class VI road.  Costa noted that building a residence on a Class VI road is further prohibited by Town Ordinance and by Selectboard policy implemented in 2013. The group advised Sanborn that should he wish to support an exception, he would have to go before the Selectboard, and if they were to support an exception, he would have to obtain a variance from the Zoning Board of Adjustment.
Non-Binding Consultation: Bell Atlantic Mobile Systems of Allentown, Inc. d/b/a Verizon Wireless – 640 Main Street, Tax Map 28, Lot 090,242
Nancy Teach opened the discussion with Verizon by suggesting a focus first on open issues relating to the Forest Buffer Easement, to be followed by a systematic review of the Site Plan Review checklist for completeness.
The open issues on the Easement were discussed in depth, and the following resolution reached:  Subject to on-site review, the Planning Board will grant Verizon a temporary construction easement for the area of the Access Way and Enclosure outside their respective 30’ and 50’ x 50’ lines.  The forest buffer definition stays the same – meaning up to the lower line of the 30’ Access Way, up to the perimeter of the 25’x50’ turnaround, and up to the perimeter of the 50’ x 50’ Enclosure.  In the future, if Verizon needs to expand its equipment within the 100’ x 100’ lease area outside the 50’ x 50’ enclosure, it will not need to seek a variance – instead it will need only obtain site plan approval and a building permit from the Planning Board.  All the members of Andover’s Select Board also participated in the discussion, and concurred with this resolution.
It was agreed that the Planning Board, with Matt Serge’s assistance, would incorporate additional language in the Town’s February 6, 2018 draft of the Easement and forward this to Verizon.
The Board and Verizon then turned to an item-by-item review of the Site Plan Review materials and checklist. The table below indicates the items reviewed, with the review outcome noted in Bold Italic.
Page Fix* ITEM
2 Y Circle which portions of section 1 apply [1.1-yes, 1.2-no, 1.3-no, 1.4-yes]
2 Y Change project name to Andover [OK as is]
2 Y? Revise lot acreage (total ~43.6 ac, easement/construction area ~1.88 ac) [OK as is – the 1.88 ac calculation was in error]
3 Y? Indicate what part(s) of the 7/12/2017 submission are to be included in the application, and either verify that the submission is in the PB file so it can be found as referenced, or provide a copy with the application [the date reference was incorrect – change the date reference]
3 Y Change “Attached Narrative Letter” to “Attached Narrative Letter dated 2/12/2018”  [make the change]
3 N It appears an EPA NOI/SWPP under the general NPDES construction permit is needed – disturbed area> 1 acre  [no action needed – the disturbed area is < 1 acre]
3 Y? The attached FCC license material does not appear to have any Andover, NH-specific information in it [no action needed.  Verizon will check to see if FCC has updated license material]
4.A Y The locus map is on sheet T-1, not Z-1.  Add T-1 to checklist [make the change]
4.A N Names and addresses of abutters within 200’ across the Northern Rail Trail are not shown on Z-1 [show abutters across the Rail Trail on the plan.  These abutters received hearing notice, so the hearing was properly noticed]
4.D Y? A site topographic plan does not appear to be included, although it was in the package submitted for the 2/27 meeting [contours were very faint on some of the copies – check copies in final submission to be sure the contours are visible]
4.G Y   Add “by letter dated 2/08/2018” so that it is clear where the information can be found [make the change]
5.H Y Change “z-2” to “z-5”  z-2 is the tree height inventory [make the change]
5.I Y Zoning districts within 1000’ not shown.  Ask for a waiver in writing on the checklist. [waiver will be requested]
6.C Y Add z-6 [make the change]
6.D Y Change z-2 to z-5 & z-7 [make the change]
6.E N Move from “waiver requested” to Yes.  The explanation needs to reference specific documents on file with the application that support the continued existence of “dense tree growth” [make the change, add the documents or a note with specific reference]
7.B Y Change from “Waiver requested” to Yes [make the change]
7.D ?? The complete parking area shown on z-5 appears to be cut off on z-7.  It could be built from the drawings, but z-5 is really not at a scale suitable for construction [OK as is]
7.E Y Move from N/A to Yes [make the change]
7.G Y Add explanation “there are no outdoor displays” [make the change]
8.J Y Move from N/A to No [make the change]
8.K N Change from “Waiver requested” to No and provide manufacturer’s noise level and generic attenuation to property line information [make the change, add generator manufacturer’s information on noise levels]
8.L Y Move from “waiver requested” to No and add a note “except possibly on rare occasions during construction” [OK as is]

The board reviewed the Site Plan Review application which was submitted and will determine completeness of the application at the February 27, 2018 meeting.  A public hearing is scheduled for Tuesday, February 27, 2018 at 7:30 p.m.
Minutes of January 30, 2018
Urie – Motion to approve as amended
Costa – Second
Vote – Unanimous
Town Meeting Preparation
The board discussed ways of presenting the proposed amendments to the Zoning Ordinance ahead of Town Meeting and Town Meeting day i.e. an explanation board, town report, printed copies available, town website.  Board members will be available during voting hours on Town Meeting day for answers to questions the public may have.
Pat Moyer – Zoning Administrator
Moyer received an inquiry regarding 72 Main Street pertaining to renovating the home and using the upstairs apartment; however, they were not sure whether it is a valid apartment (approved by the town).    The house is located in the Forest / Agriculture Zone. There appears to be no evidence that the apartment received specific approval. It was discussed that a two-family house would be prohibited in this zone; however, if the apartment meets the criteria of an ADU under the new ordinance passed last year, it might be permitted as an ADU.  Moyer will review the requirements for the qualification of an ADU with the interested parties.
There being no further discussion, the meeting was adjourned at 8:50 p.m.
Respectfully Submitted,
Lisa Meier, Recording Secretary