Members present: Paul Currier, Acting Chair; Randall Costa, Vice Chair; Art Urie; Jon Warzocha; Nancy Teach; Randy Monti; Doug Phelps and Dave Blinn, Ex-Officio ; Pat Moyer, Zoning & Planning Coordinator; Bill & Betty Bardsley; Steve Miano; Pierre Bedard
Minutes of June 26, 2018: Vote – Unanimous to approve as amended.
Bill Bardsley – Non-Binding Consultation – Lot Line Adjustment / Annexation
At a previous non binding consultation the board requested a survey of the portion of the property to be annexed.  Moyer received a letter from Colin Brown of Central Land Surveying, who conducted the property survey shown by Bardsley to the PB (Planning Board). The letter states that the survey points depicting the land to be annexed and the new property line were correct on the plan. The PB advised that the survey needs to be recorded as a plot plan in the Merrimack County Registry that shows clearly the land to be annexed, the new property line and the plan needs to coincide with a “meets and bounds” deed and the plan needs to be recorded with the Merrimack County Registry of Deeds.
Completeness Review for Kenneth Grant, Tax Map 6, Lot 278,561 for a Boundary Line Adjustment

Pierre Bedard presented a boundary line adjustment application for a completeness review.  The PB advised the existing septic location needs to be indicated on the plan and that all structures on the Sears lot (abutter) need to be indicated on the plan for the application to be deemed complete. The following written requests for waivers were presented: IB Topographic;   II Soils; IV Surface Water Run-Off; V Preservation of significant natural and historic features; and VI Construction plans.
Public Hearing – Kenneth Grant, Tax Map 6, Lot 278,561 for a Boundary Line Adjustment
The public hearing was opened at 7:33 PM.  No one was present to testify. There being no further discussion, the public hearing was closed at 7:43. Urie made a motion to approve the waivers as presented. Phelps seconded the motion and the PB voted unanimously in favor of approving the waivers as presented.  Phelps made a motion to deem the application complete. Warzocha seconded the motion and the board voted unanimously in favor of deeming the application complete with the exceptions noted above. The PB advised Mr. Bedard that a vote on the annexation would be taken and a Mylar signed at the next PB meeting when the revised plan is approved.
Non-Binding Consultation for conversion of a garage into an apartment – Lizabeth Thurston – 153 Cilleyville Road –  Map 21 Lot 674-297
Thurston stated there is a total of 113 acres with a garage on the edge of Cilleyville Road. She would like to subdivide the property to create a separate lot for the garage and convert the garage to a dwelling. The parcel has very little road frontage.  It was explained to her that a subdivision would need to meet the Zoning Ordinance minimum road frontage as well as the requirements for lot width to depth ratio. It was asked if there was any other road frontage and the response was No. A possible ADU was discussed and it was asked if there was room for a septic system. The response was yes, probably.
Zoning Administrator
1. An inquiry was made about requirements for composting toilets for a tiny house. Currier stated if there is running water The Zoning Ordinance and NH State regulations require a septic system.
2. Tanya Jackson submitted a plan for 19 Ives Road. The Jackson’s request a building permit for construction of a garage on an existing foundation. The consensus of the Board is that the plan in insufficient. A survey is needed that shows the surveyed location of Ives Road and the foundation that indicates the setbacks been met.

Planning Board Chair
1. Costa, Currier and Teach met with the Selectboard, Marj Roy, Town Administrator and Pat Moyer regarding the Emery Road situation.  St. Jacques needs to go to the Selectboard. Currier will draft a letter for mailing to the St. Jacques regarding the procedure.
2. Administration/Enforcement of town land use ordinances and regulations was discussed. The Selectboard indicted that if the PB wants additional personnel the PB needs to develop a budget proposal and present it to the Selectboard for the next Town meeting. If the Selectboard supports the request, then the request will be presented to the Budget Committee.  
3. A survey for the school property was discussed.  There is no state law requiring a survey and it appears that the school district and town are exempt from the town subdivision regulations. Costa, Currier and Teach recommend that a subdivision plan be prepared and recorded to avoid any future problems in determining boundaries between town land and school district land. The Selectboard will ask the School Board to present a plan to the PB.
4. Warzocha will review the state requirements and prepare a flow chart for the administration and reinforcement of land use regulations modeled after the Town of Wolfeboro. The Canaan Junkyard Policy was distributed to the board members for review. The Selectboard will review it.  Warzocha will review the solid waste permit and Phelps will work on the flow chart.
Brothers House of Smoke – Site Plan Review Application
A plan was presented along with the Site Plan Review Application for review.  Urie and Phelps will review the application for completeness and the board will schedule a completeness review for Tuesday, September 11, 2018.
Champagne Special Exception Application for an Excavation (Route 4 & Bay Road) PB suitability review advice and comment for the Zoning Board of Adjustment
The board reviewed the Special Exception Application as provided for in the Zoning Ordinance Article IX.D.3 and determined the proposal is consistent with the area and current activity in the area.  
The Master Plan Guiding Principles were reviewed and the PB made a motion to adopt the PB review and comment language as described by Randall. Costa will draft a communication to the ZBA to be transmitted by Currier to the ZBA chair.  
There being no further discussion, the meeting was adjourned at 9:30 p.m. Respectfully