Meeting convened at 6:33 PM.
PRESENT:  Marj Roy, Town Administrator; Chuck Keyser, Select Board Chair; Dave Blinn and Bill Keyser, Select Board Members, John Thompson, Road Agent, and Police Officer Dan Shaw.

ROAD AGENT REPORT by John Thompson
Last Street Bridge – is completed. At the entrance to the bridge from Route 11 there are currently Jersey Barriers in place. Once those are removed, Thompson would like to pick up 6×6 posts from CWS Fence and place them on each side, bolting 3×6 boards for the railing. This would make it safer. The Board agreed. Thompson will check with Andover Fence about having the post holes dug for the 6×6 posts.

Shaw Hill Road – been repaired from the water that was constantly running down it.

Beech Hill Road – worked on today.

Elbow Pond Road – the washout near the McCrave’s has been patched in and graded.

Maple Street – there is just a small portion to take care of now

Transfer Station – work is completed

Elbow Pond Road Project – the extension for completion of this project was granted. Thompson indicated that at this point, the project is ready to be put out to bid. Chuck Keyser questioned whether the entire project or portions of the project, like was done with Last Street Bridge, would be the best way to handle the bids. Chuck Keyser suggested a work session to discuss it. The Board agreed. The work session is scheduled for Monday, May 13, 2019 at 12:00 noon.

Lawrence Street Bridge Pot Holes – Thompson indicated that it is a matter of getting the patch from the State and scheduling the work to be done. During this time, the patch is not readily available from the State. Also, Bay Road needs to be done. Thompson will call the State tomorrow about the status of the patch.
Grader Work – Chuck Keyser indicated that when the grader is out, that Shall Hill Road near Keyser Road needs grader work.

Conservation Commission Email to Roy from Mary Anne Broshek – After discussion the Board agreed that the Transfer Station excavation project which started four to five years ago, has remained the same plan though different Select Boards. Nothing has changed from the original plan. The plan was to excavate one area and after the crushing of that material is finished and taken out for use, then that section will be reclaimed. This is not a major project and will take some time. It is a slow process and is dependent on the amount of material needed for the excavation and crushing needs.  

The excavation remains away from the markers, the 50’ area the Conservation Commission staked out several years ago. It is the buffer zone and has remained undisturbed.

Equipment Rental Rates – Roy will do up a new Excel spreadsheet simplifying the report by not breaking down the rates into summer and winter items. It should be on one sheet now. Thompson and Roy agreed this is a better way to do this report.

New London Free Shed Offer – After discussion the Board and Thompson agreed that it was a nice offer, but the Town does not have a use for it at this point and will decline on the offer.

Flaghole Road – Bill Keyser was concerned about the trees that need to be taken care of near Barry’s property. Evan’s Tree Service did the work previously and the job was done well.

TOWN ADMINISTRATOR REPORT by Marj Roy
Huckleberry Fuels discovered that the oil tank in the Town Hall basement needs to be replaced. Huckleberry shut off fuel deliveries until the tank is replaced. The Board would like the fuel in the tank to be removed prior to the tank being replaced. The concern is fuel will spill into the basement area.  

REVIEW OF PREVIOUS MINUTES
After discussion, Bill Keyser made the motion to accept the minutes of April 15, 2019 as amended. Blinn seconded the motion. All in favor. The April 15, 2019 minutes are approved as amended.

NON-PUBLIC SESSIONS (2)
Chuck Keyser made the motion to go into Non-Public Session at 7:10 PM. Bill Keyser seconded the motion. All in favor.
The Board entered into Non-Public Session at 7:10 PM.  by Roll Call Vote
Chuck Keyser     YES Dave Blinn      YES Bill Keyser      YES
The Board closed the Non-Public Sessions at 8:50 PM.                               
The Board Re-opened the Public Meeting at 8:50 PM.

ADJOURNMENT
Bill Keyser made the motion to adjourn the meeting Blinn seconded the motion. All in favor. The meeting adjourned at 8:50 PM.

Minutes prepared by Patricia Moyer, Select Board Secretary