The fiscal year for the Andover Service Club (ASC) is from July 1 to June 30. Meetings for the Executive Board have been on Thursdays before the second Wednesday of the month from September through June. The full membership meets on the second Wednesday of the month from September through June. Beginning in September, the Executive Board will meet on the first Wednesday of each month.
The Executive Board for 2012-2013 consisted of: Mary Ofenloch, President; Diane Rice, 1st Vice President; Eileen Mackey, 2nd Vice President; Lois Magenau, Treasurer; Anne Hewitt, Assistant Treasurer; Lorraine Roberts, Secretary; Jeanne Tate, Corresponding Secretary; Robin Boynton, Past President. Members of the Executive Board are elected each year at the Annual Meeting/Luncheon in June. There are 15 committees which are led by a chairlady/chairladies assisted by volunteer members. These committees include Scholarship, Membership, Luncheon, Fundraising, Historian, Hospitality, Proctor Cakes, Nominations, Opening Words, Publicity, Family Christmas, Town Hall Flowerbeds, Telephone Calling, and Thrift Shop.
July 2012: No meetings. Fourth of July fundraiser “Slices for Scholarships” raised $905 by selling slices of homemade pie for the ASC Merit Scholarship fund. Expenses included $35 for supplies, $35.20 for Beacon ad, and $160 to Fourth of July Committee, leaving a total of $574.80 for the fund. The 2012-2013 membership book was updated and printed for distribution at the September meeting.
August 2012: Summer vacation – no business.
September 2012: Executive Board meeting was held on September 6. General meeting was held on September 12 at Ragged Mountain Dining Hall. Agenda included committee reports, light refreshments, and a presentation by Betsy Woodman, author and writer of Jana Bibi novels. President Mary Ofenloch announced that ASC will be applying for a special grant from Franklin Savings Bank (FSB) to benefit the ASC Merit Scholarship fund. Betty Dickerman and Jeanne Tate represented ASC at the Council on Aging Appreciation Night. Discussion on the need for a large fundraiser to benefit scholarships ensued.
October 2012: Executive Board met on October 4. General meeting on October 10 was held at the Masonic Lodge in Potter Place. Agenda included committee reports, light refreshments, and a special presentation from Nancy Allenby explaining the Colby-Sawyer’s Friendship Family Program. An Open House was held at the Thrift Shop on Halloween. A router will be installed at the Thrift Shop so we can connect to the Internet through the school’s WiFi.
The Christmas luncheon was reserved at the Flying Goose Restaurant in New London. A progress report on the FSB grant application was given. The president, and the fundraising chair, reported on a meeting with the Fourth of July Committee where they voiced their objection to being assessed 20% of income received from the sale of pie slices. The objection was in reference to the discrepancy between assessments for non-profit organizations and for-profit organizations.
November 2012: Executive Board met on November 8. General meeting was held on November 14 at the Masonic Lodge. Agenda included committee reports, refreshments, and a presentation by the Medicine Crow Woman. The treasurer requested permission to purchase Microsoft Excel for e-mailing purposes. Her request was approved. Discussion on possibility of raising dues from $7 to $10 per year. New fundraiser for the scholarship program is the Fred Marple Show in April. The Election Day Luncheon raised $553.25. The annual Thanksgiving Day Pie Sale will take place at Circle K Food Stop in Potter Place. The Proctor Birthday Cake project has raised $540 so far.
December 2012: 35 members attended the Christmas luncheon held on December 12 at Flying Goose Restaurant. Agenda was shortened – regular reports to be given in January. ASC has 81 members, 68 paid, and two new members. Scholarship applications were prepared and completed due to be returned to ASC by May 1 and reviewed by the Executive Board on May 6. Thanksgiving Pie Sale raised $1,100 for the scholarship fund. FSB grant application was hand-delivered to the bank on December 20.
January 2013: Executive Board met on January 3. General meeting was January 9. Agenda included committee reports, light refreshments, and a presentation by John Kinney of Andover EMS who spoke of new CPR guidelines. Repair and installation of Excel for treasurer’s computer cost $140. Christmas Luncheon bill was $700, of which each attending member paid $20. Andover Children’s Christmas was $250. Thrift Shop purchase of a new jewelry case completed, and $20 paid for a used desk at the shop. Publicity for Fred Marple Show underway. Guest Night in April to be at the Highland Lake Grange Hall.
February 2013: Executive Board met February 7. General meeting was February 13. Agenda included the annual in-house auction. Thanksgiving Pie Sale income increased to $1,280 due to the inclusion of a late payment. The FSB grant application was denied. Comments from the FSB grant committee stated that “the application was complete and very well done, but since FSB has its own scholarship program, it does not grant funds to other organizations, including ASC, who also have scholarship programs.”
Lunches will again be served on Town Meeting Day in March. Executive Board approved expenses for future maintenance of Thrift Shop. The heater vent at the shop was blocked due to a large amount of snow which was plowed against the shop. Side door also was blocked which, in both cases, is a fire hazard. Jon Champagne has been notified. Proctor Cake project income to date is $996. Fred Marple Show poster and PR out on schedule.
March 2013: Executive Board met on March 7. General meeting was held on March 13. Agenda included by a trip to King Arthur Flour in Norwich, Vermont. Budget meeting in April. Executive Board will draw up new budget for fiscal year 2013-2014. The Town Meeting luncheon raised $414. Nomination for election of new Executive Board will be presented at May meeting for vote at June luncheon. Sunapee Singers will perform at Guest Night on April 10.
April 2013: Executive Board met on April 4. General meeting was Guest Night. Agenda included a few reports, a great pot luck dinner, and entertainment by the Sunapee Singers. Executive Board has prepared the new budget to be presented to members at May meeting and voted for or against at June meeting. Fred Marple Show on April 20 at AE/MS. Tickets are $10 for adults, $5 for students, and free for 6 and under.
May 2013: Executive Board met on May 2. General Meeting was held on May 8. Fred Marple Show was attended by 98 people and raised $500 for the scholarship fund. Scholarship review committee met at 10 AM on May 6 at Ragged Mountain. Scholarship awards this year total $7,500, which is $2,500 more than budgeted due to a $1,000 anonymous donation, $1,000 refund from a previous unused scholarship, and $500 from the Fred Marple Show.
However, income is down at the Thrift Shop and repairs are needed. More help is needed to keep shop open on designated days, as the income derived from sales is the main contributor to the scholarship program. Slate of officers were presented to be voted on at June luncheon at Alan’s of Boscawen restaurant. Budget was presented to members for questions and explanation. A few changes were made from previous budget with a total increase of $650. Income from Proctor Cakes for year to date is $1,704. Meeting ended with program Gardening for Wildlife presented by Lorraine Cline and Mary Anne Broshek.
June 2013: Executive Board met on June 5. General meeting was held at Alan’s of Boscawen on June 12. 30 people in attendance. New Executive Board was elected. They are: Mary Ofenloch, President; Diane Rice, 1st Vice President; Joyce Egge, 2nd Vice President; Eileen Mackey, Secretary; Lois Magenau, Treasurer; Jeanne Tate, Corresponding Secretary; Dottie Chagnon, Assistant Treasurer; Robin Boynton, Past President. Budget for fiscal year 2013-2014 was approved unanimously.
FY 2012-2013 budget total was $16,150. Actual income for 2012-2013 was $18,896.31. Actual expenses for 2012-2013 were $19,615.04. Included in the expenses was $3,200 for the financial support of the Andover After School Program, The Andover Beacon, AE/MS, Andover Food Pantry, Andover Public Library, Andover One Wheelers, Bachelder Library, EAVP, Cub Scouts and Boy Scouts, COA, LSRVNA, Highland Lake Grange Hall Restoration, Andover Children’s Christmas, Child and Family Services, Danbury School, and FNRT. Although income was better than budgeted, expenses for such items as fuel, plowing, mowing, insurance, and shop repairs were higher than budgeted.
FY 2013-2014 budget has been estimated at $16,800, which is $650 higher than last year. Hopefully, we can keep expenses to a bare minimum.
The ladies of ASC are very grateful to everyone who helped us in our mission to serve the community by supporting our fundraisers and volunteering time and energy to make our programs successful. ASC is a 501(c)(3) non-profit organization.